Department of Navy RSOI: Winter Eagle Nest Surveys

Statement of Interest submittal date extended to Tuesday, 14 August 2018, at 2:00pm EST.  PDF version of Navy’s responses to questions received, as well as original RSOI and Scope of work can be accessed below: 

RSOI

Scope of Work

Responses to Questions Received         Additional Question and Answer

REQUEST FOR STATEMENTS OF INTEREST COOPERATIVE AGREEMENT: N62470-18-2-7019

 Winter Eagle Nest Surveys at NAS Oceana, NASO Dam Neck Annex, NALF Fentress, and NSAHR Northwest Annex and Fledgling Eagle Banding

Responses to this Request for Statements of Interest will be used to identify potential Cooperators for a project to be funded by the Department of the Navy (DoN) which provides professional and technical support for its Environmental Program in order to facilitate successful implementation of Integrated Natural Resources Management Plans in support of the military mission. The authority for this Cooperative Agreement is 16 USC §670c-1 (Sikes Act).

The purpose of this project is to support the management of Bald Eagles on NAS Oceana, NASO Dam Neck Annex, NALF Fentress, and NSAHR Northwest Annex, Virginia through nest and roost surveys, nest status, and fledgling success and health. This proposed project contributes to the objectives of the CESU network by providing usable knowledge to support informed decision making; creating and maintaining effective partnerships among the federal agencies and universities to share resources and expertise; encouraging professional development of current and future federal scientists, resource managers, and environmental leaders; and managing federal resources effectively. In addition, this work is consistent with the Chesapeake Bay Watershed CESU mission of providing research, technical assistance, and education to federal land management, environmental, and research agencies within marine, coastal, and terrestrial ecosystems of Virginia.

Background:

The purpose of this project is to support the management of Bald Eagles on NAS Oceana, NASO Dam Neck Annex, NALF Fentress, and NSAHR Northwest Annex, Virginia. Bald eagle populations have increased dramatically over the past 30 years across North America. The Chesapeake Bay Region (CBR) houses one of the densest populations of Bald Eagles in North America and has experienced nearly a 20-fold increase in the number of breeding pairs since the 1970s. Moreover, the CBR houses thousands of migrant Bald Eagles and large numbers of resident non-breeding individuals. As populations of Bald Eagles have increased so have conflicts with human activities. One of the most pressing management issues natural resource managers’ face in the Mid-Atlantic region is eagle collisions with military and civilian aircraft.

This Bird/Animal Aircraft Strike Hazard (BASH) is an issue important to both military readiness and human safety. The extremely high abundance of eagles in Virginia correlates with an increase in the number of eagles struck by aircrafts in the Commonwealth. Due to their large size, Bald Eagles are considered a significant air-strike hazard to aircrafts. Due to a lack of scientific information concerning ranging behavior and flight characteristics of Bald Eagles, scientifically sound management recommendations are very difficult to make or implement.

Additionally, the bald eagle is a protected species (Migratory Bird Treaty Act and the Bald and Golden Eagle Protection Act) and requires Natural Resources Managers to have knowledge of habitat usage for nesting and roosting on Navy lands for management decisions.

The project will be presented as a base year with four optional years. The base year is the only year that is currently funded. Optional years will be initiated and accepted buy US Navy only when funded is available. Options are detailed below.

  • Base Year: FY 2018; POP: 01 September 2018 through 31 August 2019
  • Option Year 1: FY 2019; POP: 01 September 2019 through 31 August 2020
  • Option Year 2: FY 2020; POP: 01 September 2020 through 31 August 2021
  • Option Year 3: FY 2021; POP: 01 September 2021 through 31 August 2022
  • Option Year 4: FY 2022; POP: 01 September 2022 through 31 August 2023

All Option Year Tasks are identical to the base year. Tasks are described below.

Description of Anticipated Work:

BASE YEAR FY 2018

Task 1: Winter Nest and Roost Survey

The Cooperator will complete one aerial winter Eagle Nest and Roost Surveys of all suitable eagle nesting habitat for all 4 installations and if possible suitable habitat within 2,640ft on the installation borders. Nest and roosts on the installations and within 2,640 feet of installation boundaries will be located and recorded in GIS. This survey should be conducted one time and timed appropriately for best results (weather, visibility, and stage of reproduction of bald eagles). Flights and all base access will require pre-coordination with appropriate base representatives to obtain appropriate permissions and passes. Survey routes/locations should be tracked and delivered utilizing GIS/GPS technologies (point, line, and or polygon geometry). Nest and roost locations will be collected via GPS as point geometry. The data collected for this task is to be submitted as part of the GIS deliverable for this project. See attachment A regarding GIS deliverables requirements for further details. GIS deliverables metadata should include information on survey methodologies in addition to basic GIS metadata. Photographs should be taken of each confirmed nest and roost during the aerial survey effort and provided in digital format (jpeg) to the Navy. A table should be created as a photographic log that links the photo to its associated metadata. Photo log metadata should include, at a minimum: date photo was taken; associated installation; description of the photo; title of photo as provided in the digital photo deliverables; location coordinates associated with the photo (Latitude/Longitude or UTMs); unique identifier for associated nest or roost (name or code given to each point location in the GIS data); and photographer name or associated company/organization name.

Flights and all base access will require pre-coordination with appropriate base representatives to obtain appropriate permissions and passes. All additional flight and wildlife permits should be obtained from the appropriate regulatory agency or office. Copies of all permits and certifications required, obtained and utilized to support this surveying effort must be provided in digital format to the Navy.

Task 2: Determine Nest Status

The Cooperator will observe identified nests to determine status (active, failed, abandoned, number of eggs, number of hatchlings, number of fledglings, observation dates, etc.). This should be recorded in a joinable table associated with the nest location’s GPS location/unique identifier and submitted as part of the GIS deliverable. Off-installation nest will not be surveyed by ground. The joinable table’s metadata will include information on the associated survey methodologies. Access will be granted on Navy property to access nest locations for ground based survey efforts. Where possible during ground survey efforts, photographs should be taken of nests and surrounding area that depict nest activity status (confirming presence of hatched chicks, etc.) and provided in digital format (jpeg) to the Navy. A table should be created as a photographic log that links the photo to its associated metadata. Photo log metadata should include, at a minimum: date photo was taken; associated installation; description of the photo; title of photo as provided in the digital photo deliverables; location coordinates associated with the photo (Latitude/Longitude or UTMs); unique identifier for associated nest or roost (name or code given to each point location in the GIS data); and photographer name or associated company/organization name.

All additional flight and wildlife permits should be obtained from the appropriate regulatory agency or office. Copies of all permits and certifications required, obtained and utilized to support this surveying effort must be provided in digital format to the Navy.

Task 3: Eaglet Banding and Health Assessment

The Cooperator will (for active successful nests) band eaglets and conduct health assessments during banding efforts associated with tasks 1 and 2’s findings on each installation (NASO, NASO DNA, NALFF, and NSAHR NWA). For all installations, up to five nest locations will be visited and 10 eaglets will be banded. Eagles will be leg-banded for easy field identification.

Nestlings should be marked with numeric federal bands (USGS Bird Banding Lab, Laurel, MD) on the right tarsus and purple alpha-numeric color bands (ACRAFT, Edmonton, Alberta) on the left tarsus. Banding and health assessment data (examples, as appropriate: date of data collection, field notes, blood samples taken, feather samples taken, tissue sample, parasite condition and samples taken, weight, sex, age, health condition, results from samples collected for further analysis, wing length, tail length, culmen length, hallux length, etc.) will be collected and reported in a joinable table associated with the active nest location’s GPS location/unique identifier and submitted as part of the GIS deliverable. The joinable table’s metadata will include information on the associated collection methodologies. Access will be granted on Navy property to access nest locations for banding and health data collection efforts.

Photographs should be taken of each eagle being banded and assessed. Each eagle at a minimum should have a full body photo and a clear photo of each leg band (must be able to read the leg bands). Photos must be provided in digital format (jpeg) to the Navy. A table should be created as a photographic log that links the photo to its associated metadata. Photo log metadata should include, at a minimum: date photo was taken; associated installation; description of the photo; title of photo as provided in the digital photo deliverables; location coordinates associated with the photo (Latitude/Longitude or UTMs); unique identifier for associated nest or roost (name or code given to each point location in the GIS data); photographer name or associated company/organization name; and names and affiliations of any people that are pictured in the photo.

All additional flight and wildlife permits should be obtained from the appropriate regulatory agency or office. Copies of all permits and certifications required, obtained and utilized to support this banding and assessment effort must be provided in digital format to the Navy.

Task 4: Products/Deliverables

  1.  Monthly Progress Reports (MPRs). One monthly electronic copy in MS Word or PDF will be provided to the Navy Cooperative Agreement Technical Representative (CATR) and Installation Representative (IR) POC at the beginning of each month with a brief description of the project status and associated funding status table. MPRs shall include a table that denotes the funds spent per month, per fiscal year, with a total for each fiscal year and an overall total for all fiscal years. One table shall be provided summarizing each task per Installation. These reports shall be provided to both the CATR and the IR. Below is an example table to be included in each MPR:

 

NASO

Period %

Complete

Period

Invoice

Cumulative

% Complete

Cumulative

Invoice FYxx

Cumulative

Invoice FYxx

Task 1 $ $ $
Task 2 $ $ $
Task 3 $ $ $
Task 4 $ $ $
Task 5 $ $ $
Overall

Project Total

$ $ $

 

  1. GIS. All GIS deliverables will be created and submitted in accordance with the current NAVFAC MIDLANT EV GIS Data Deliverable Specifications (see Attachment A). All data collection, processing, and deliverables should conform to this document. An electronic draft submittal will be provided prior to final version for review. The Navy anticipates the following Navy Data Model feature classes will be completed and included in the deliverable: SpecialStatusSpeciesHabitat (polygon geometry), SpecialStatusSpeciesObs (point geometry), NaturalResourceSurvey (geometries as appropriate to survey methodology). *Bald Eagle Nesting, Roosting, and Suitable Nesting Habitat Location Survey area (polygon) = Installation boundaries for properties in SE VA/NE NC associated with NASO, NASO DNA, NALFF, and NSAHR NWA plus a 2,640ft buffer.

GIS Data should include at a minimum:

  • Bald Eagle Nest Locations within the survey area (point)
  • Bald Eagle Suitable Nesting Habitat within the survey area (polygon)
  • Bald Eagle Banding Locations on installation(point)…this may be the same as nest location, but this would apply to a specific bird not the actual nest (note, we only banded two birds within the survey area and they were in the same nest)
  • Bald Eagle Transmitter Fitting Nest Locations, off installation (point)
  • Bald Eagle Night Position Roosting Sites (point)
  • Bald Eagle Roosting Sites (polygon)
  1. Draft GIS deliverables. Copies of all GIS deliverables (Geodatabases, joinable tables, metadata, etc.); photographs; photo logs; and permits/certification should be provided to the NAVY in digital format for review. Copies will be provided to the Navy via email or the AMRDEC SAFE file transfer system. Copies will be provided to the CATR, IR and The NAVFAC ML Environmental GIS Coordinator. The government review period will be sixty (60) days.
  2. Prefinal GIS deliverables. Prefinal copies of the deliverables shall be provided to the CATR, IR(s) and NAVFAC ML EV GIS Coordinator within thirty (30) days of receiving any Navy comment on the draft deliverables. Copies will be provided to the Navy via email or the AMRDEC SAFE file transfer system. The Government review period will be thirty (30) days.
  3. Final GIS deliverables. Final deliverables shall be provided within fifteen (15) days of receiving any Navy comments on the prefinal deliverables. Final copies shall be sent to the Government as follows:
    1. CATR, IRs and NAVFAC MIDLANT EV GIS Coordinator will each receive copies of all deliverables via AMRDEC SAFE file transfer system.
    2. CATR, IRs and NAVFAC MIDLANT EV GIS Coordinator will each receive a single set of deliverables on CD/DVD.

OPTION YEAR 1: FY 2019
Option Year 1 Tasks are identical to the base year described above.

OPTION YEAR 2: FY 2020
Option Year 2 Tasks are identical to the base year described above.

OPTION YEAR 3: FY 2021
Option Year 3 Tasks are identical to the base year described above.

OPTION YEAR 4: FY 2022
Option Year 4 Tasks are identical to the base year described above.

Period of Performance:

The period of performance of the base year will be 01 September 2018 through 31 August 2019. GIS data collection will start at project award anticipated to be September 2018. Project end date can be earlier than period of performance if all Tasks are completed and approved by CATR and Base Representatives. Option years POP described below.

  • Option Year 1: FY 2019; POP: 01 September 2019 through 31 August 2020
  • Option Year 2: FY 2020; POP: 01 September 2020 through 31 August 2021
  • Option Year 3: FY 2021; POP: 01 September 2021 through 31 August 2022
  • Option Year 4: FY 2022; POP: 01 September 2022 through 31 August 2023

Materials Requested for Statement of Interest/Qualifications:

Please provide the following via e-mail attachment to anna.bellinger@navy.mil (Maximum length: 6 pages, single-spaced 12 pt. font).

  1. Name, CESU affiliation and contact information
  2. Statement of credentials/qualifications of key personnel
  3. Project proposal to include timelines, roles and responsibilities of personnel, specific tasks to be conducted, and deliverables. Please be as specific as possible.
  4. Cost estimate of the proposed work to include labor, materials and travel. (Note: labor shall include labor category, hourly labor rate and number of hours; materials shall include an itemized breakdown of material, quantity and unit cost and travel shall include number of persons traveling, estimated airfare or privately owned vehicle mileage, estimated rental car and estimated lodging; Pursuant to the CESU Network Federal Agency Memorandum of Understanding (30 August, 2013), application of the CESU Network system-wide indirect cost rate of 17.5% is expected.)
  5. Narrative of safety practices/procedures.

We are intending to use fiscal year 2018 funds for this project. A detailed study proposal and cost estimate are requested at this time.

Review of Statements Received: Proposals will be evaluated based on the four factors listed below and include the credentials of key personnel, scientific approach, and reasonableness of the cost and safety plan. Evaluation factors are co-equal to each other.

Factor 1 – Credentials of Key Personnel

Project Manager. This individual must have:

  • a minimum of a Bachelor’s degree in Wildlife Biology or related science disciplines; and
  • a minimum of five (5) years’ experience in a responsible position providing oversight of, support to or directly involved in projects related to the conservation, management and research of raptors; and
  • expertise in the analysis of the movement patterns and habitat use of radio telemetry datasets
  • required state and federal permits

Technical Staff. Technical Staff must have:

  • a minimum of two (2) years’ experience in a responsible position providing habitat management, biological research and wildlife management activities.

Survey Pilot. The Pilot must have:

  • all required flight licenses and aircraft inspections to operate within Virginia
  • the ability to obtain the required FAA/military/air traffic pre-flight approvals for low level flights over military installations and within required air spaces of all bases

The Cooperator shall include a brief Statement of Qualifications (including):

  1. Biographical Sketch,
  2. Relevant past projects and clients with brief descriptions of these projects,
  3. Staff, faculty or students available to work on this project and their areas of expertise,
  4. Any brief description of capabilities to successfully complete the project you may wish to add (e.g. equipment, laboratory facilities, field facilities, etc.).
  5. Narrative of safety practices/procedures.

Factor 2 – Scientific Approach

The Cooperator shall develop a proposal addressing the analysis of the Eagle radio telemetry dataset to include an evaluation of movement patterns and habitat use. The Cooperator shall discuss their proposed approach and techniques to accomplish the objectives. Cooperator’s proposals will be evaluated by a team of technical and contracting personnel from NAVFAC Atlantic and NAVFAC MidLant. Proposals will be evaluated based on their soundness of the overall approach to accomplish the anticipated work’s stated objectives.

Factor 3 – Reasonableness of Cost

The Cooperator’s proposals shall be analyzed to determine whether it is reasonable with respect to the overall cost or separately priced items, and for fair and reasonable pricing. Evaluations will include an analysis to determine the Cooperator’s comprehension of the requirements of the RSOI as well as to assess the validity of the Cooperator’s approach.

Factor 4 – Technical Approach to Safety

The Cooperator shall provide a narrative of describing how safety practices/procedures will be implemented to complete the proposed work. Proposals shall be analyzed to determine how the Cooperator will implement safety practices/procedures and determine the degree to which innovations are being proposed that may enhance safety on this procurement. The Government is seeking to determine that the Cooperator has demonstrated a commitment to safety and that the Cooperator plans to properly manage and implement safety procedures for itself.

Responsibility of Base Government Representative:

  1. Will assist Cooperator in development of study methodology and data gathering and analysis.
  2. Will work with Cooperator to capture and tag up to 10 Bald Eagles eaglets from up to five nest locations on Navy property. This includes base coordination and field work assistance during eagle locating, capturing, and banding.
  3. Base Representative will provide GIS data layers necessary to complete deliverables.
  4. Will provide comments on all MSRs and GIS deliverables.

Responsibility of the Cooperator:

  1.  Lead Investigator will provide primary field work labor including eagle locating, capturing, and banding.
  2. To furnish all materials, equipment, supplies, labor and services necessary to conduct the tasks discussed previously except for the items mentioned in this section including but not limited to aircraft used for aerial surveys, vehicle to access locations, tree climbing gear, binoculars, cameras, GPS, safety equipment, and others.
  3. Procure necessary leg bands (10).
  4. To comply with all Occupational Safety and Health Administration (OSHA) requirements. It is the awardees responsibility to conduct all field activities in a manner that ensures the training and safety of the field crewmembers and avoids damage to vehicles and property. The Cooperator shall provide the Government confirmation of insurance coverage prior to beginning specific work authorized herein. The Government is not responsible for any Cooperator injuries during the time of this project.
  5. To coordinate each visit with the Base Representative and CATR.
  6. Will develop, write, edit, and deliver all MSRs reports and GIS.

Substantial involvement is expected between the Navy and nonfederal Cooperator when carrying out the activities specified in the scope of work and may include activities such as the Navy’s involvement in the development of study methodology, data gathering and analysis; review of work plans, reports and all deliverables; providing staff time to oversee and participate in the project.

Please send responses or direct questions to:

Anna Sarah Bellinger
Contract Specialist
NAVFAC Atlantic
Naval Facilities Engineering Command Atlantic
6506 Hampton Blvd. Bldg
Norfolk, Virginia 23508
Phone: (757) 322-4920
E-mail: anna.bellinger@navy.mil

Timeline for Review of Statements of Interest: We request that Statements of Interest be submitted by 8 August 2018, 2PM EST. This Request for Statements of Interest will remain open for a period of 10 business days.